Jewish Family Children's Services of the Suncoast (JFCS) is seeking an Executive Assistant to serve as a key member of the President/CEO's office, responsible for central coordination of all activities and ensuring information flow to and from the Office of the President. The Executive Assistant also manages operations of the Board of Directors, including organizing meetings, planning retreats, setting agendas, and maintaining corporate records.
Key Responsibilities:
Office of the President: • Work closely with the President/CEO to keep her informed of significant issues and goal accomplishments • Prepare and maintain the President/CEO's schedule, meetings, files, travel arrangements, and correspondence • Coordinate JFCS planning and budgeting processes • Work on special projects including accreditation compliance • Maintain the Administration Policies and Procedure Manual
Corporate Governance & Board Support: • Serve as primary liaison for board members; maintain open communication with the Board Chair • Plan and organize board meetings, committee meetings, and retreats • Prepare notices, agendas, minutes, and resolutions; develop memos and correspondence • Maintain all corporate records and ensure compliance with COA accreditation requirements • Transcribe and distribute minutes of Board of Directors and Senior Management Team meetings
Qualifications: • Minimum 5 years of clerical/administrative experience, including 3 years working with senior executives • Bachelor's degree required; Master's degree in business or nonprofit management preferred • Excellent proficiency in Microsoft Word, Excel, and PowerPoint • Highly organized with proven ability to prioritize and manage multiple demands • Demonstrated ability to interact successfully with a wide range of constituents • Ability to maintain strict confidentiality and handle stressful situations with calm diplomacy
JFCS is an equal opportunity employer.