Operations Manager Hillel at Miami University
Hillel at Miami is seeking a highly organized, engaging, dependable, and detail-oriented individual to serve as our Operations Manager. This full-time position plays a critical role in the day-to-day functioning of our organization, overseeing office administration, facilities coordination, financial processing, and donor database management.
What You'll Do
Administration • Support day-to-day operations through front desk reception, scheduling, mail and deposits, vendor coordination, event support, ordering supplies, and maintaining a clean and welcoming space • Manage all incoming email, mail, and phone correspondence • Manage internal calendaring of events • Ensure timely processing and payment of invoices, reimbursements, and vendor obligations • Manage Board of Directors logistics, including scheduling and administrative support • Oversee technology systems including computers, phones, voicemail, etc. • Coordinate operational logistics for programs, Shabbat dinners, holidays, and major events
Facilities Management • Oversee maintenance of building and facilities • Direct and supervise the work of janitorial service, gardener, and other tradespeople • Coordinate scheduling of facilities and outside rentals • Maintain office, kitchen and building supplies inventory • Oversee building and online security operations
Financial Responsibilities • Prepare and coordinate timely bank deposits and maintain accurate financial documentation • Work with senior staff to build and monitor annual operating budget • Work closely with Bookkeeper to deliver reports to the finance committee • Maintain donor management system (Little Green Light), gift entry, donor acknowledgements, and regular reporting • Maintain accurate financial records and reporting in partnership with Shared Business Services
What You'll Bring • Office administration, facilities management, and financial record-keeping experience • Attention to detail, flexibility, and excellent interpersonal and communication skills • Strong follow-through and proactive communication skills • Minimum of two to three years relevant work experience • Bachelor's degree required • Ability to lift 50 pounds
What You'll Receive • Salary range: $45,000 - $55,000 • Comprehensive benefits package including health insurance, retirement plan, Life/AD&D/LTD insurances, Flexible Spending accounts, 3 weeks paid vacation plus 10 sick days, and parental leave • Professional development, mentoring, and skill-building opportunities
Hillel at Miami University is located in Oxford, Ohio, with nearby Cincinnati (45 minutes away) providing access to a vibrant Jewish community.
Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.